Google Tips: Become an Expert

Gmail: Inbox Management

Be more productive with Priority Inbox Focus on important messages first.

Reduce Inbox bloat with SmartLabels
Automatically label and archive bulk, forum, and notification messages.

Clean out your Inbox by archiving mail
Keep your Inbox tidy and focused by placing old mail in your archive.

Create email filters
Auto-organize your incoming mail.

Use keyboard shortcuts
Zip around your Inbox without using the mouse!

Sort your schedule from your inbox
Manage your schedule from your inbox.

Tips for a tidy inbox
Help to keep your inbox empty.

Personalize your inbox
Add flair and color to your Gmail profile and inbox.

Gmail: Conversations

Unthread your conversations
View conversations as separate messages in your Inbox (just like your old mail system).

Conversations vs. messages
Reply, forward, or print a single message vs. the entire conversation.

Seeing new replies or muting them
Spot new replies to an existing conversation, or mute conversations you're not interested in.

See exactly what's in your reply
Learn exactly what part of a conversation is included in your reply.

Change a conversation's subject
Change a conversation's subject to start a new conversation.

Take control of your conversations
Communicate more effectively and get out of communication chaos.

Gmail: Labeling Messages

Create nested labels
Miss your nested folders? Go ahead and nest your labels.

Drag and drop labels and messages
Quickly organize messages by dragging labels to messages (or vice versa).

Gmail: Composing Messages

Drag and drop attachments
Using Chrome? Drag and drop attachments directly into messages, instead of having to upload them

Compose messages in a new browser window
Keep an eye on your inbox while composing messages in another window.

Drag images into a message
Using Chrome? Drag images from your desktop directly to your message.

Enhance your Gmail signature
Add rich text, images, and links.

Gmail: Finding Messages

Sort messages using keyword search
"Sort" by recipient, date, subject, and more.

Save searches with Quick Links
Save favorite searches so they're easy to repeat later.

Get speedier results with Gmail
Search for messages by size.

Google Calendar

Use calendar layers
Overlay coworkers calendars on your own calendar to see everyone's available time slots.

Create a team calendar
Create a shared calendar to track your team's vacation and travel dates.

Create tasks in your calendar
Create tasks directly in your Calendar.

Set up event notifications
Use reminders to never miss another event.

Share your calendar
Share your calendar and view others' calendars.

Transfer event ownership
Transfer ownership of your events to another team member.

Late? Easy ways to catch up
Use your phone to communicate schedule changes with your team.

Sort your schedule from your inbox
Manage your schedule from your inbox.

Google Drive

Review a Document Together
When you are authoring a text based document, sometimes you want your colleagues to review and comment on what you’ve written.

Translate a Document
When working and collaborating with global teams that speak different languages, you may need to translate a document from someone else’s native language to yours.

Access Revision History
Imagine you work on the same document with a bunch of your peers and there are some changes in this document that you don’t agree with or you preferred a previous version of the document.

Create a Pivot Table
When analyzing large sets of data, it sometimes becomes necessary to summarize or slice it in a different context than the original data.

Enable Notifications
When collaborating with multiple people in the same spreadsheet or waiting for survey responses from participants, it is useful to enable email notifications so that you are updated whenever a change has been made to a given spreadsheet.

Get External Feedback using a Google Form
Have you ever wanted to get feedback from people outside your organization without having to manage multiple emails, phone calls or documents?